Room & venue bookings

• Ayamdigut campus is open from 6am - midnight, 365 days a year with limited services during statutory holidays and Christmas break
• The gymnasium hours are 6am - 10pm
• Our Scheduling Administrative Assistant is available 8:30am - 4:30pm, Monday-Friday, excluding statutory holidays
• Hours for community campuses can be found here

• Liquor may be consumed on campus if the event holds a valid liquor permit and is approved by the University.
• Liquor permits are room specific. Arrangements can be made with the Scheduling Coordinator/Administrative Assistant upon booking the facility.
• Events require a qualified bartender and bonded security guards and proof of $2 million liability insurance.

If students, staff, or faculty are wanting to book a space for a meeting, an open house, or a one-off booking for a course, they are advised to use Virtual EMS. Please note that Yukon University staff, students, or faculty looking to book a space for personal reasons are required to pay as an external user and provide liability insurance as needed – no discounts will be applied. Whenever students, staff, or faculty, require assistance for a complex booking or a 'Room Request’ (i.e. Kinnikinnick Kaff, Innovation Commons, gym, etc.), they are required to contact the Scheduling Office.

If you are an existing or new staff member who would like access, please email the Scheduling Administrative Assistant.

Internal users will be able to book audiovisual equipment for their purposes.

Please note that the Scheduling Administrative Assistant position falls under the Office of the Registrar and can assist only with rooms on the Ayamdigut campus in Whitehorse, YT. If you are interested in a community campus booking, please consult them directly, contact information can be found on the respective community campus webpage.

Our office does not book outdoor space at Yukon University campuses. We also do not book office spaces.

Please note that Yukon University’s priority is academic scheduling. As a result, during peak times, space may be limited or unavailable between 8:30a.m. – 5:00p.m. Monday – Friday (inclusive). 

Peak times include:

• Fall 2023 semester: Tuesday, Sept 5, 2023 – Thursday, Dec 14, 2023 (inclusive)
• Yukon University is closed from Dec 25, 2023 – Jan 1, 2024 (inclusive) 
• Winter 2024 semester: Wednesday, Jan 3, 2024 – Friday, Apr 19, 2024 (inclusive) Orientation is Jan 2

To inquire about room availability, please email roombooking@yukonu.ca

Room bookings that fall during the spring/summer, fall, and winter semesters may have deadlines established for bookings to be opened. Email roombooking@yukonu.ca for more information and established deadlines where applicable.

External user groups can connect with the Scheduling Administrative Assistant for the following semesters as early as:

• Monday, October 30, 2023 for winter bookings (January 3, 2024 – Friday, April 19, 2024)
• Monday, January 29, 2024 for spring/summer bookings (April 20, 2024 – Thursday, August 29, 2024)

When contacting roombooking@yukonu.ca, we require the following information:

• Name of individual contact and contact information including address and phone number
• Name of organization
• The nature of your booking
• Dates
• Times (Please include time for set-up and tear-down requirements, if there are any)
• Capacity
• Specialized IT requests if applicable

For IT/AV requirements, our classrooms are set-up with a projector and computer. Some of our classrooms are Zoom enabled and those details can be found on our list of classrooms. For additional IT/AV needs, please refer to this FAQ and refer to our pricing structure for additional technology needs. Our ITLC department may be able to assist with any on-site inquiries with advanced notice and a time established, but are not on-site IT support.

If Food Services are required, Yukon University Food Services have first right of refusal and catering can be requested through our foodservices@yukonu.ca site upon completing your room booking contract with our Scheduling Administrative Assistant. If external catering is requested, event planners must seek prior approval of the manager, Food Services also at foodservices@yukonu.ca. Cancellation of any food requests requires a minimum of 72 hours notice to Food Services. If catering is not requested, during regular semesters, the Kinnikinnick Cafeteria is typically open and there are snacks and coffee available at our Campus Bookstore as well.

*Regular classrooms will have a projector with screen, desktop computer, and either a whiteboard or chalk board